To create a Save To PowerPoint action, click on Save To PowerPoint (in the Add Action section of the Batch Actions window).

 

The Create Export to Powerpoint Action dialog (Figure 20.20) is used to set up how each iteration of the layout will be saved as a PowerPoint presentation file.

 

 

Figure 20.20  Create Export to Powerpoint Action Dialog

Figure 20.20  Create Export to Powerpoint Action Dialog

 

The properties are divided into six sections:

 

 

Powerpoint Options

 

oInclude background (from Master Slide). Flag this option to to include the background from Master Slide. If you choose to export the background, the objects on the FCS Express Master Page will be placed on the PowerPoint master slide. These background objects will then appear on all of the PowerPoint slides.

 

oOpen presentation after saving. When checked, the PowerPoint presentation will be opened after the batch process has ended.

 

oHide Objects that are off the page. When checked, objects that are not located on the white page in the layout will not be exported to PowerPoint.

 

 

Page Range

 

Choose which layout pages to export.

 

 

Export Options

 

oQuality. Set the PowerPoint quality (High, Medium, Low, On-Screen) from the dropdown list.

 

oMode. This option enables single or multiple layout pages per slide based on selection.  With Full Page selected, the layout page(s) for each iteration will be exported as individual slide(s). Multiple layout pages may be printed per slide using a preset multiple page option (i.e. 3 Pages with Notes or 9 Pages Vertical) or Custom Grid Options. To export the layout pages on fewer slides, please select a preset multiple page option or Custom Grid by clicking the down arrow to the right to expand the dropdown list and selecting a multiple page option or Custom Grid Options..., respectively.  When selecting Custom Grid Options, the Custom Grid popup window will appear. See an example of the output below in (Figure 20.21).

 

oFrame Page. Flag this option to draw a frame around layout page(s).

 

oCrop To Content. Available for selection when Mode is not set to Full Page. When selected, empty space of the layout page(s) is cropped during the export.

 

 

Iteration options

 

Choose whether to save the output of each iteration to a separate file or combine all the interations into a single presentation. Combine the output of all iterations into a single print task, without page break must be selected when Mode is not set to Full Page.

 

 

Append Options

 

Choose whether to export to a new file or append the output to an existing PowerPoint presentation.

 

 

Output file options

 

Click on the folder icon to choose a location on the computer or server and create the filename for the exported PowerPoint file(s). See Save Layout - File Options for a description of batch generated filenames.

 

 

Click OK when you are finished editing the properties.

 

Figure 20.21 Custom Grid Options enabled for batch processing 9 data files for two layout pages exported to a single PowerPoint slide.

Figure 20.21 Custom Grid Options enabled for batch processing 9 data files for two layout pages exported to a single PowerPoint slide.