To create a Save To PowerPoint action, click on Save To PowerPoint (in the Add Action section of the Batch Actions window).
The Create Export to Powerpoint Action dialog (Figure 20.20) is used to set up how each iteration of the layout will be saved as a PowerPoint presentation file.
Figure 20.20 Create Export to Powerpoint Action Dialog
The properties are divided into six sections:
|o||Include background (from Master Slide). Flag this option to to include the background from Master Slide. If you choose to export the background, the objects on the FCS Express Master Page will be placed on the PowerPoint master slide. These background objects will then appear on all of the PowerPoint slides.|
|o||Open presentation after saving. When checked, the PowerPoint presentation will be opened after the batch process has ended.|
|o||Hide Objects that are off the page. When checked, objects that are not located on the white page in the layout will not be exported to PowerPoint.|
Choose which layout pages to export.
|o||Quality. Set the PowerPoint quality (High, Medium, Low, On-Screen) from the dropdown list.|
|o||Mode. This option enables single or multiple layout pages per slide based on selection. With Full Page selected, the layout page(s) for each iteration will be exported as individual slide(s). Multiple layout pages may be printed per slide using a preset multiple page option (i.e. 3 Pages with Notes or 9 Pages Vertical) or Custom Grid Options. To export the layout pages on fewer slides, please select a preset multiple page option or Custom Grid by clicking the down arrow to the right to expand the dropdown list and selecting a multiple page option or Custom Grid Options..., respectively. When selecting Custom Grid Options, the Custom Grid popup window will appear. See an example of the output below in (Figure 20.21).|
|o||Frame Page. Flag this option to draw a frame around layout page(s).|
|o||Crop To Content. Available for selection when Mode is not set to Full Page. When selected, empty space of the layout page(s) is cropped during the export.|
|o||Save the output of each iteration to a separate presentation.|
|▪||Each iteration will be saved as a new PowerPoint presentation.|
|o||Combine all the output from all iterations into the same presentation.|
|▪||All iterations will be combined into one new PowerPoint presentation.|
|o||Combine the output of all iterations into a single file, without page break.|
|▪||All iterations will be combined into one new PowerPoint presentation. Depending on your Export Options→Mode settings many iterations may be combined into one PowerPoint slide as seen in the figure below.|
Choose whether to export to a new file or append the output to an existing PowerPoint presentation.
|•||Output file options|
Click on the folder icon to choose a location on the computer or server and create the filename for the exported PowerPoint file(s). See Save Layout - File Options for a description of batch generated filenames.
Click OK when you are finished editing the properties.
Figure 20.21 Custom Grid Options enabled for batch processing 9 data files for two layout pages exported to a single PowerPoint slide.
Note about ungrouping objects in PowerPoint for PC versus PowerPoint for Mac
Once exported to PowerPoint, layout objects can be further ungrouped into single components in the PC version of Microsoft PowerPoint. Ungrouping objects saved by FCS Express in PowerPoint for Mac is not supported. However, presentations saved on a Mac may be opened on a PC and ungrouped.