To create a Save To PDF action, click on Save To PDF (in the Add Action section of the Batch Actions window).

 

The Create Export to PDF Action dialog (Figure 20.22) is used to set up how each iteration of the layout will be saved as a PDF file.

 

 

Figure 20.22  Create Export to PDF Action Dialog

Figure 20.22  Create Export to PDF Action Dialog

 

You can choose to Open the PDF file after saving. The properties are divided into the sections below:

 

 

PDF Options

 

Embed fonts (will increase file size). This option ensures that all of the font information used to make your document look the way it does is stored in the PDF file.

 

 

Export options

 

oQuality. Set the PDF quality (High, Medium, Low, On-Screen) from the dropdown list.

 

oMode. This option enables single or multiple layout pages per page based on selection.  With Full Page selected, the layout page(s) for each iteration will be exported as individual slide(s). Multiple layout pages may be printed per slide using a preset multiple page option (i.e. 3 Pages with Notes or 9 Pages Vertical) or Custom Grid Options. To export the layout pages on fewer pages, please select a preset multiple page option or Custom Grid by clicking the down arrow to the right to expand the dropdown list and selecting a multiple page option or Custom Grid Options..., respectively.  When selecting Custom Grid Options, the Custom Grid popup window will appear, which will contain following five settings:

 

oFrame Page. Check this option to draw a frame around layout page(s).

 

oCrop To Content. Available for selection when Mode is not set to Full Page. When selected, empty space of the layout page(s) is cropped during the export.

         

         See an example of the output in Figure 20.23 below.

 

Page Range

 

Choose which layout pages to export.

 

 

Iteration options

 

Choose whether to save the output of each iteration to a separate file or combine all the interations into a single presentation. Combine the output of all iterations into a single print task, without page break must be selected when Mode is not set to Full Page.

 

 

Append Options

 

Choose whether to start with a new file or append the output to an existing PDF file.

 

 

Output file options

 

oAppend to the file being combined with (specified above). This option is only available when both the Combine the output from all iterations into a single file and the Append to an existing PDF file are selected.

 

oSave to a new file. Use this option to generate a new PDF file and enter the filename for the generated PDF file. See Save Layout - File Options for a description of batch generated filenames.

 

oAsk for confirmation before overwriting an existing file. Chose this option to be prompted about the existence of a file with the same name before overwriting it.

 

oCreate output folder if it does not exist. Chose this option to automatically create the output folder if it does not exist.

 

oOpen the PDF file after saving. When checked, the PDF file will open at the end of each iteration.

 

 

Click OK when you are finished editing the properties.

 

Figure 20.23 Custom Grid Options enabled for batch processing 9 data files fortwo layout pages exported to a single PDF page.

Figure 20.23 Custom Grid Options enabled for batch processing 9 data files fortwo layout pages exported to a single PDF page.